Administrative Assistant

About the Role:
We are seeking an organized, friendly, and detail-oriented Administrative Assistant to support our dynamic team. In this role, you will be the first point of contact for clients, visitors, and employees, ensuring a welcoming and professional office environment. You will also provide critical administrative support to ensure the smooth operation of our office and team.

Key Responsibilities:

• Greet clients, visitors, and team members in a professional and welcoming manner.
• Manage incoming calls, emails, and correspondence, directing them to the appropriate departments.
• Maintain a clean and organized reception area, conference rooms, and common areas.
• Schedule and coordinate meetings, appointments, and events.
• Assist with administrative tasks such as filing, data entry, and document preparation.
• Monitor and order office supplies, ensuring adequate inventory levels.
• Handle incoming and outgoing mail and packages.
• Support the team with travel arrangements, expense reporting, and other clerical duties.
• Assist with onboarding activities for new employees, including coordinating materials and workspace setup.
• Collaborate with other departments to support special projects and initiatives as needed.

Qualifications:

• Education: High school diploma or equivalent; associate or bachelor’s degree preferred.
• Experience:
  • 2+ years of experience in a receptionist or administrative assistant role.
  • Experience in a professional services or technology environment is a plus.
• Skills:
  • Strong communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Excellent organizational skills with strong attention to detail.
  • Ability to multitask and prioritize tasks effectively.
  • Professional demeanor and appearance.
  • Ability to work independently and as part of a team.

Work Environment:

• On-site role based in Lisle, IL, supporting a collaborative and fast-paced professional environment with remote work flexibility on Wednesdays.

Why Join Us?

• Be a key contributor to a growing team in the SAP technology space.
• Enjoy a supportive, team-oriented workplace.
• Competitive salary of up to $50,000-$60,000/ year, with opportunities for growth and development.
• Hybrid work model for a balanced work-life experience.